Terms and Conditions Governing Enrolment and Admissions

In order that your child will fully benefit from our environment, we have laid down certain policies and conditions. All parents/guardians are advised to read the policies and the terms and conditions governing the admission to the “School” and the child’s continued enrolment as student of the School, as set out below.

1. Definitions

The following definitions apply when used herein:

1.1. “Parent” is either parent of the child or legal guardian and the provisions herein shall be binding on them jointly and severally.

1.2. “School” shall mean Taylor’s International School Kuala Lumpur 199001013246 (204816-H) and Taylor’s International School Puchong 201101010017 (938156-A) wholly owned by Taylor’s International School (Puchong) Sdn. Bhd. (938156-A), whichever applicable, as indicated by the campus applied for in the Application Form. 

1.3. “Head of the School” shall collectively mean the person given the delegated responsibility to lead the School by the Board of Governors, irrespective of their actual job title.

1.4. “Student” and “Child” may be used interchangeably in this document, which refers to the child named on the Application Form.

1.5. “Application Form” shall mean the Application For Admission forms for Taylor’s International School Kuala Lumpur and Taylor’s International School Puchong.

1.6. “Deposit” is a sum of money which parents pay when they register their child at the School. The deposit may be refunded provided:

• The Parent has given sufficient notice before withdrawal from the School;
• There are no other outstanding monies to be paid (this includes but not limited to outstanding fees, damage to school property, return of library books etc);
• All returnable items have been returned with nothing owed to the school

1.7. “Fees” refer to all payable monies when a child applies to enrol and/or have enrolled at the School, which includes the Application Fee, Registration Fee, Tuition Fee, Technology fee and other applicable fees as defined in the School Fee Schedules.  Refer to the prevailing Fee Schedule published on the School website. All funds used for payments to Taylor’s International School must be from legitimate sources and not connected to any unlawful activities related to money laundering, terrorism financing, or other illegal financial activities otherwise potential legal action may be taken against me under applicable laws.

1.8. “Taylor’s Schools inter-school student transfer arrangement” means the schools within the Taylor’s Education Group that participate in the inter-school student transfer arrangement, including but not limited to Garden International School, Taylor’s International School Kuala Lumpur, Taylor’s International School Puchong, Nexus International School Malaysia, Nexus International School (Singapore) and Australian International School Malaysia, and any other school within the Taylor’s Education Group as may be designated by the Group from time to time. For the purposes of the Application fee, Registration/Admission Fee, Tuition Fees, Deposit, Technology Fee, notice of movement and any other related issues on transfers between two campuses, the two campuses are treated as separate entities.

2. Application

2.1. A Parent intending to enrol his/her child to the School, must submit the Application for Admission Form (the “Application Form”), duly and accurately completed and signed. False, inaccurate or misleading information could lead to rejection of the applications of admission to the School. The parent must at all times inform the School of any changes to such information. The School further reserves the right and the parent hereby authorises the School to contact the previous school (if applicable and relevant) or such medical officers or other relevant persons for further information relating to the child in considering the child for admission.

2.2. An application fee (please refer to the fee schedule (the “Application Fee”) is payable in full with each submission of the Application Form. The Application Fee shall be payable through online payment at the time of submission of the Application Form.  Other available payment options include cash, cheque, bank draft or bank transfer made payable to Taylor’s International School. (*Please refer to payment instructions published on the School Website).

2.3. The Application Fee covers an application for admission to the School for the Term and Academic Year applied for. The Application Fee is non-transferable and non-refundable regardless of whether the child is successfully admitted to the School or otherwise. The receipt of the Application Fee by the School does not oblige the School to assess and/or admit the child. The School has the final decision.

2.4. Upon payment of the application fee, the application may be put in a wait pool depending on availability of place and is subjected to terms and conditions as stipulated in 2.6 ~ 2.7.

2.5. Putting in a wait pool means adding the student’s name onto the application list where the application will be handled as per the application process, which takes into account various criteria as stipulated in the Admission Policy.

2.6. If there is no vacancy in the applied Year Group for the proposed enrollment Term and Academic Year, the application will automatically proceed to the following term unless application is withdrawn by the parent in writing or by default.

2.7. A new Application Fee will be imposed if any of the following occurs:

• A deferment of an application to a future Term/Academic year for more than (1) one time.
• The Application is withdrawn by parent with or without an offer of place
• The Application is unsuccessful for the second time due to an unsatisfactory assessment outcome.
• Parent does not accept the offer by the stipulated date in the Letter of Offer.
• Parent is no longer in contact with the school and not contactable at the last known address.
• Any other terms and conditions not mentioned herein, governing Enrolment and Admission.

3. Acceptance or Rejection of Application

3.1. If the assessment results are not satisfactory, the Parent shall inform Admissions personnel should the Parent decide to re-apply or otherwise, within the stipulated date as stated in the Rejection letter. Parents may re-apply for the future, with at least six (6) months’ gap from the last assessment, with no additional cost involved.

3.2. If an offer is declined by the Parents in writing or by default, the Application will automatically be cancelled.

3.3. Should the Parent wish to re-apply after the Application is cancelled, the application will be treated as a fresh application and the then prevailing Application Fee is applicable according to the Fee Schedule of the Academic Year, at the time of the re-application. The Application shall be placed in a wait pool again in relevant Year Group, Term and Academic Year and the application process shall apply (refer to section 2).

3.4. Should the Parent wish to defer enrolment and if the deferment extends to the future academic term or year, a place at the School is not guaranteed and will be subject to reassessment and availability. In this scenario, tuition fees and all other applicable fees will be billed at the prevailing rate at the time of commencement of studies. After one academic year deferment, the acceptance will no longer be valid, and the student will need to re-apply and the relevant Application Fee must be submitted.

3.5. The placement of the child is also at the absolute discretion of the School and in this regard, the School generally takes into consideration various factors, including the child’s age, academic ability, level of achievement relative to the School’s current students and the child’s behaviour.

3.6. The admission of the child is at the absolute discretion of the School and the School is not obliged to offer any justification for the rejection of any application.

3.7. On being offered a place, the Parent shall pay the required school fees (including the deposit) at the rate applicable for the term for which the place is offered within and no later than the stipulated deadline as stated on the letter of offer. (See fee schedule for details). Please note that fees are normally reviewed on an annual basis and that the fees indicated on the current fee schedule may not be the fees applicable for the subsequent academic year. For the avoidance of doubt, the School reserves the right to revise the fee when deemed necessary and the latest fee schedule would be on the website.

3.8. The School reserves the right to place the child in a class which the Head of School deems academically and developmentally suitable to the child’s needs at any time and from time to time whilst the child is enrolled at the School. This may include requiring the child to repeat one or more academic year(s).

4. Fees and Payment

4.1. Fees for subsequent terms are payable in advance, to be paid on or before the commencement of each term. The School reserves the right not to allow the Student to attend class until all outstanding fees have been paid.

4.2. Late payment: There is a Surcharge added to any outstanding balance past due. Please refer to the fee schedule or invoice for the chargeable surcharge. The School further reserves the right to apply any monies received, first for payment of the surcharge and the balance, if any, shall be deemed towards the payment of the outstanding amount due.

4.3. The Parent undertakes to pay or arrange payment of all Fees by the due date. If the parent/guardian fails to pay any payment due and payable, a Student may be excluded from the School at any time when fees are unpaid and will be deemed withdrawn without notice twenty-eight (28) days after exclusion. The School also reserves the right to withhold all examination results, certificates and school records of the child including restrict parent and/or student access to the school’s learning and/or communication platforms.

5. Withdrawal from School and Deposit

5.1. A parent/guardian may withdraw the child from the School by giving to the School ONE (1) full academic term’s notice, failing which the deposit SHALL be forfeited in full. The said notice shall set out the date of such withdrawal (“Withdrawal Date“), failing which the same shall be deemed as insufficient notice. For the avoidance of doubt, notice of withdrawal must be received by the School at least one (1) full academic term in advance to be considered sufficient notice.

5.2. In amplification hereof the following are illustrations of what constitute insufficient notice:

• if it is intended that the child will leave the School during or at the end of an academic term, notice of withdrawal must be received by the School not later than the first day of the same academic term, failing which the deposit shall be forfeited;
• if the child is withdrawn from the School prior to the withdrawal notice

5.3. Provisional or conditional notice of withdrawal is not accepted. If the child is not withdrawn from the School on the Withdrawal Date, a fresh notice of withdrawal of not less than ONE (1) full academic term must be received by the School. The provisions of clause 4.3 will apply in the case of a prolonged absence of the child from the School.

5.4. The Parent agree and consent that the deposit SHALL be forfeited in full, including in cases where the Student is expelled or permanently excluded due to misconduct or behavioural issues at the absolute discretion of the Head of the School, notwithstanding such monies are paid by parent or third-party sponsor, in the event insufficient notice, provisional or conditional notice of withdrawal is given. Parent agrees and consents to indemnify the School for any such incidental loss or damage.

5.5. For the avoidance of doubt, the Parent acknowledges and agrees that any forfeiture of the deposit in accordance with this Clause shall constitute a contractual penalty for failure to comply with the School’s withdrawal policy, and shall not in any manner be treated as consideration for the provision of educational or related services. Such forfeited amount is not refundable and is not subject to any claim, set-off or adjustment by the Parent.

5.6. The Parent shall pay such additional monies as are necessary to top up the deposit to maintain its equivalence to one term’s tuition fee on or before the commencement of the relevant academic term.

5.7. The Student / Parent hereby has the right to voluntarily elect and authorise the Institution to apply any refundable deposit remaining unclaimed within two (2) years from the date the Student ceases to be a student of Taylor’s towards the Institution’s general operating, maintenance, and improvement purposes. It is understood that in the absence of such express authorization, or upon written revocation of the same within the 2-year period, any unclaimed monies shall be dealt with in accordance with the Unclaimed Moneys Act 1965.

5.8. Where a Student has been withdrawn and applies for re-admission within three (3) academic years, the Registration Fee will be waived if the current Registration fee (Current fee) is equal to or less than the amount previously paid. If the current fee is higher, the student will only be required to pay the difference between the previous fee and the current fee. All other fees including the Application Fee, Tuition Fee, Deposit, and any other applicable charges must be paid at the prevailing rates before re-admission.

5.9. At the point of withdrawal, the Student must also be a registered school going student at the School. In the event the Student has a long-term absence of 30 consecutive days or more without informing the School in writing, the Student shall be deemed automatically to have withdrawn from the School and condition (clause 5.1) above shall apply.

5.10. In the event of the Student request for a leave of absence in writing, the School reserves the right to take this request into consideration subject to full term fee and deposit (top up deposit when applicable) are paid. All fees paid for the term including the deposit will not be refunded if the Student does not attend school after the period of “leave of absence”.

5.11. The Deposit and all fees paid upon confirmation of enrolment will not be refunded or shall not be transferable, if, after being confirmed a place, the Student does not attend School thereafter. This deposit shall be forfeited if the place is not taken up.

6. Transfers Between Taylor’s Schools

6.1. A student may apply to transfer from one Taylor’s School to another Taylor’s School subject to the admission requirements, policies, assessment requirements, and availability of places at the receiving Taylor’s School. For the avoidance of doubt, a transfer between Taylor’s Schools does not guarantee admission.

6.2. For students transferring between Taylor’s Schools, the Application Fee shall be waived, and the student shall not be required to top up the Registration Fee or Enrolment Fee, even if the Registration Fee or Enrolment Fee previously paid at the transferring Taylor’s School is lower than the Registration Fee or Enrolment Fee applicable at the receiving Taylor’s School.

6.3. Notwithstanding the above, each Taylor’s School operates as a separate legal entity, and the tuition fees, deposits, technology fees, notice requirements, and all other applicable fees, policies, and terms of the receiving Taylor’s School shall apply upon the student’s transfer.

6.4. Approval of any transfer remains at the sole discretion of the receiving Taylor’s School, and the receiving Taylor’s School reserves the right to apply its admission requirements and procedures prior to accepting the transfer.

7. Discipline, Suspension and Termination

7.1. The School reserves the right to suspend or expel a Student in a case of misconduct or a serious breach of discipline, particularly if this has a detrimental effect (in the opinion of the School) on the other students in the School.

7.2. The School may require, at any time the withdrawal of a Student from the School for any reason at the discretion of the Head of School. Reasons may include but not limited to matters related to the Student’s inability to participate in or benefit fully from the School’s curriculum or if there is a breach by the Parent or the Student of any matters or things not mentioned herein. The School’s decision is final.

7.3. Students must attend all classes regularly, participate in all relevant school or extracurricular activities and sit for all relevant examinations applicable to the student unless excused on medical grounds or other compelling cogent reason. Failure to attend classes, shall entitle the School to take such actions as may be required, including without limitation, requiring the student to repeat (an) academic term(s) or to be withdrawn from the School.

8. Medical

8.1. The School operates a preventive and supportive drug screening programme for students from Year 9 onwards as part of its commitment to student welfare, drug education, and maintaining a safe school environment.

8.2. Participation in the programme is subject to the prior written consent of the Parent or legal guardian. By signing this Application Form/Terms and Conditions, the Parent or legal guardian consents to the School conducting drug screening and collecting, using, and storing the student’s test results in accordance with the Alcohol, Drugs and Smoking Policy and applicable law.

8.3. Drug screening may be conducted on a random basis or where the School has reasonable concern regarding possible drug use. Screening will be carried out by the School Nurse or authorised medical personnel using recognised testing methods.

8.4. All test results will be treated as confidential and handled in accordance with the Personal Data Protection Act 2010. Results will only be disclosed to the Parent or legal guardian and authorised School personnel on a strict need-to-know basis, unless disclosure is required by law.

8.5. The purpose of the programme is preventative and supportive. Where a student tests positive, the School will respond in accordance with its Alcohol, Drugs and Smoking Policy, which may include counselling, parental engagement, or other appropriate support measures.

8.6. In the event of the Student having a contagious or infectious disease or illness or in the event of an outbreak of a contagious or infectious disease or illness at the School regardless of whether the Student is so infected or otherwise, the Head of the School may at his discretion prohibit the Student from attending at the School for such period as the Head of the School deems necessary. The parent or child shall have no claim against the School arising from any such safety action taken by the Head of School.

9. Emergency and Liability

9.1. In case of medical emergency, where the parent cannot be contacted to give consent, the Parent hereby agrees and consents to authorise the Head of School to arrange for the medical examination of the Student by a registered doctor or send the Student to a clinic/medical centre. Parent agrees to indemnify the School fully for all expenses thereby incurred on such account.

9.2. The Parent agrees that the School shall not be liable for any death, personal injury or any loss or damage of any kind whatsoever which the Student may sustain at any time either within the School premises, authorised field trip or elsewhere, which is not attributable to the negligence of the School, its officers, agents or employees.

10. Photograph and Images

The School may and the Parent hereby gives consent to the School to take such photographs, images, recordings, works or derivative works including examination results of the child and to use, free of charge, such photographs, images, recordings, works or derivative works including examination results in any media and for whatever purpose as the School shall deem fit, including without limitation for any promotional materials within the Taylor’s Education Group, including website of the School and other educational institutions within Taylor’s Education Group. Should you wish to opt-out of this, please complete a form at the Marketing & Communications office.

11. General

11.1. Changes at the School: A successful school must initiate and respond to change. The acceptance of a place by the parents is given on the basis that, in the interests of the School as a whole, reasonable changes may be made from time to time.

11.2. The School may, at its discretion, amend, add, or remove any terms and conditions relating to the admission of the child, the child’s continued enrolment, or any related matters. The latest terms and conditions published on the School’s website/parent portal shall apply, and Parents are responsible for reviewing them regularly.

11.3. The School may at any time review, amend or make such rules and regulations relating to the conduct of students in the School and all such matters that the   child and/or parent may be required to do or comply with as a Student of the School. A breach of any such rules and regulations in force, whether recently enforced, reviewed or amended shall be deemed to be breach of the terms and conditions herein.

11.4. Repeated failure by the Student or Parent to comply with the School’s policies and procedures may result in the School reviewing the Student’s continued enrolment, which may include suspension, withdrawal, or other actions in accordance with the School’s policies.

11.5. All notices, letters and correspondence from the School to the Parent shall be deemed sufficiently served if sent by ordinary post or email to the Parent at the address and/or email address set out in the Application Form or the Family email address as provided by the school or if handed over to the child.

11.6. The prospectus and School website describes the broad principles on which the School is currently run and gives an indication of our history and core values. Although believed correct at the time of printing, neither the prospectus nor the website are part of any agreement between the Parents and the School. Parents wishing to place specific reliance on a matter given in the prospectus or website should seek written confirmation of that matter before entering this agreement.

11.7. The offer of a place and its acceptance by the Parents give rise to a legally binding contract on the terms and conditions in the Application Form, these Terms and Conditions and any future terms and conditions notified to the parent in writing.

11.8. Admission to and continued enrolment at the School are subject to compliance with applicable regulations and requirements imposed by the Ministry of Education Malaysia. For non-Malaysian citizens, admission to and continued enrolment at the School are conditional upon the student holding a valid visa, student pass, or “Permit to Study” endorsement issued by the Immigration Department of Malaysia, including where applicable passes issued under the Malaysia My Second Home (MM2H) programme. Parents or legal guardians are solely responsible for ensuring that the student maintains valid immigration status at all times and must promptly notify the School of any changes to the student’s passport, visa, residency status, or immigration documentation.The School shall not be responsible or liable for any inability of the student to obtain or maintain the required immigration status, or for any changes to government laws, regulations, or immigration policies affecting the student’s enrolment.

12. Third Party Excluded

Only the School and the Parent/Guardian are parties to this contract. Subject to notification in writing to the School by the Parent/Guardian, the Student is not a party to it and neither is a third party sponsoring the Student. The acts and omissions of Parents are binding on the Student and vice versa as to any matter of behaviour, discipline and fees. All requests and authorisations by the Parent are treated as being made on behalf of the Student and vice versa. Parents agree to indemnify the School against any claims by third-party sponsors arising from non-payment of fees, insufficient withdrawal notice, or disputes related to this contract.

13. Alumni

All graduates or school leavers who have spent at least one academic term in Taylor’s International School Kuala Lumpur and Taylor’s International School Puchong shall automatically be included as the School’s Alumni, where the said student may be contacted or notified of any School Alumni activities/updates unless the student chose otherwise and inform the School in writing.

14. Counselling 

The school provides counseling services within the school to facilitate a better and supportive environment, which underpins the enhancement of learning, and contributes to the best possible start in life for students.

15. Data Protection

The School complies with the Malaysian Personal Data Protection Act (PDPA) 2010 and, for Singapore, the Singapore Personal Data Protection Act (PDPA) 2012. The School’s Privacy Notice (available on the website) details how we collect, use, disclose and protect personal data, including Parents’ rights to access, correct or withdraw consent (noting that withdrawal may affect enrolment). Personal data will be retained only as necessary for the purposes stated in our Privacy Notice or as required by law. By enrolling, Parents consent to necessary cross-border data transfers within Taylor’s Education Group for administrative and educational purposes, including Singapore’s ‘deemed consent’ provisions where applicable.

16. Force Majeure

16.1. If by reason of Force Majeure (hereafter defined) the School is unable to perform its obligations, either in full or part, then upon written notice to the parents as soon as reasonably practicable after the occurrence of the Force Majeure, the School shall not be liable and shall be released from any obligations to the extent to which they are affected by the circumstances of Force Majeure and for the period during which those circumstances exist. In such a situation, the School may continue by providing online learning to students, wherever possible and practicable to do so without any liability therefore. The School’s provision of online learning during Force Majeure events shall constitute full performance of its obligations, and no fee reductions or refunds shall apply unless otherwise mandated by law.

16.2. Force Majeure’ herein includes any of the following events: war, invasion, terrorism, sabotage or arson; act, order or regulation of Government; earthquakes, fire, lightning, storms, floods or any other occurrence caused by the operation of the forces of nature; haze or very unhealthy pollution; prolonged electrical outage; strikes, lockouts, labour disputes; pandemic, epidemic or outbreak of any infectious disease; compliance with any law or governmental order, rule, regulation or direction or any other event similar to any of the foregoing or any other event beyond the control of the School.

17. Governing Law and Jurisdiction

These Terms shall be governed by Malaysian law for Malaysia-based campuses and Singapore law for Singapore-based campuses. Disputes shall be resolved in the courts of the respective country, or, at the School’s election, through arbitration under the Singapore International Arbitration Centre (SIAC) or Asian International Arbitration Centre in Kuala Lumpur (AIAC).